How to Request New Item and Curriculum IDs

The purpose of this ‘How To’ is to guide administrators to the online forms for new IDs.

  • You can request an Item ID and a Curriculum ID all at the same time.
  • The requests go to ISC and there is a one business day turnaround.
  • Training providers need to know when to offer a learning experience as a standalone item or as an item within a curriculum.

Requesting an Item ID

The following URL takes you to the online request form for Item IDs: https://provider.www.upenn.edu/knowledgelink/itemrequest.html

You will need to supply the following information for the online form:

  1. New Item Title: max length of 250 characters
  2. Course CODE: max length of 25 characters
  3. Item Type: Course, In Service, Assessment, Document, or Other
  4. Item Distribution: Standalone item or part of a curriculum
  5. Item Type: Instructor Led (ILT) or Web based
  6. Your email, name, and PennID
  7. Course owner: from a drop down of departments

Requests for multiple new item IDs can be made by submitting the required information as listed above in a spreadsheet to kl_help@lists.upenn.edu.

Item: An item is a container for a unit of learning that you can assign to a user and track its completion. Item IDs will follow the format: ENTITY.XXYYY.ITEM.CODE

  • ENTITY = UP or HS
  • XXYYY = XX is the school/center code, YYY is provider code
  • ITEM = fixed text
  • CODE = free text provider code (This is the only piece of the ID that the provider supplies.)

Should the training be a standalone item or a curriculum?

A standalone item is recommended when:

  • The training does not need to be assigned with a pre-specified retraining interval
  • The training stands on its own  it is not “bundled” with other items
  • The training does not need to be assigned by Penn Profiler or by an Assignment Profile
  • The training is a single course that the users may select themselves from the Catalog (it is more powerful to search by item than curriculum in the catalog)
  • The training, if re-assigned (by self or admin), can/should be taken again

Requesting a Curriculum ID

The following URL takes you to the online request form for Curriculum IDs:

https://provider.www.upenn.edu/knowledgelink/currrequest.html

You will need to supply the following information for the online form:

  1. New Curriculum Title: max length of 250 characters
  2. Curriculum CODE: max length of 25 characters
  3. Your email, name, and Penn ID
  4. Course owner: from a drop down of departments

Requests for multiple new curriculum IDs can be made by submitting the required information as listed above in a spreadsheet to kl_help@lists.upenn.edu.

Curriculum: A curriculum can contain one item with required retraining or multiple related items.

  • A curriculum may assign a single item due every year, for example. It is easy to report on a Curriculum (Complete vs. Incomplete) rather than the last completion date of a single item.
  • A curriculum may assign related items so they are required to be taken or tracked together.

Curriculum IDs will follow the format: ENTITY.XXYYY.CURR.CODE

  • ENTITY = UP or HS
  • XXYYY = XX is the school/center code, YYY is provider code
  • CURR = fixed text
  • CODE = free text provider code (This is the only piece of the ID that the provider supplies.)

Should the training be a standalone item or a curriculum?

A curriculum containing an item or items is recommended when:

  • The item(s) require re-training at a specified interval (e.g. annually)
  • The required training assignment needs to observe prior completion.  Only curriculum based assignments check learning history
  • The training is a group of items that logically go together, and compliance for assigned users may be tracked at a curriculum level